WeNotely Privacy Policy

Effective Date: November 5, 2025

Last Updated: November 5, 2025

Introduction

Welcome to WeNotely (referred to as "we," "our," or "the App"). We understand the importance of your privacy and are committed to protecting your personal information and data security.

This Privacy Policy explains in detail how we collect, use, store, and protect your information. By using WeNotely, you agree to the practices described in this Privacy Policy.

Core Commitments:

• 🔒 Local-First: Audio recordings and transcriptions are processed entirely on your device, not uploaded to the cloud
• 🔐 Encrypted Storage: All local data is protected using industry-standard encryption algorithms
• 🚫 Minimal Collection: We only collect the minimum information necessary to provide our services
• ✅ Transparent Control: You have complete control over your data and can delete it at any time

Information We Collect

1. Account Information

When you register for a WeNotely account, we collect:

• Email Address: Used for account login, password reset, and important notifications
• Password: Encrypted and stored securely; we cannot view your plaintext password

2. Meeting Recordings and Transcription Data

• Audio Files:

• ✅ Completely Local Storage: Audio files are only saved on your Mac device
• ✅ Not Uploaded to Cloud: We do not upload audio files to any server
• ✅ Encrypted Protection: Local audio storage is protected using industry-standard encryption algorithms

• Transcription Text:

• ✅ Local Processing: Speech-to-text is processed entirely on your device using local AI models
• ✅ Not Uploaded to Cloud: Transcription does not require network connection; data never leaves your device
• ✅ Encrypted Storage: Transcription text is encrypted and stored locally

3. AI Summary Data

When you actively request the AI Smart Summary feature:

• Data Sent: Only transcription text is sent (not audio files) to third-party AI service providers
• Transmission Security: Transmitted via HTTPS encrypted connection
• Data Retention: Data retention policies may vary depending on the third-party AI service provider's privacy policy. We select providers that do not retain data long-term, but we cannot fully control third-party behavior
• User Control: You can choose not to use the AI summary feature

Important Notice: By using the AI summary feature, you agree to have your transcription text sent to third-party service providers for processing. We recommend not including highly sensitive or confidential information in content that requires summarization.

4. Usage Statistics and Diagnostic Information

To improve product quality, we may collect:

• Crash Reports: Anonymous crash logs without personal information
• Performance Data: Anonymous statistics such as app launch time and feature usage frequency
• Device Information: macOS version, device model (for compatibility optimization)

Note: All statistical data is anonymous and not linked to your personal identity.

5. Subscription and Payment Information

• Payment Processing: Handled through Apple App Store and RevenueCat
• We Do Not Collect: Credit card numbers, payment passwords, or other sensitive payment information
• Subscription Status: We only store your subscription plan and expiration date

6. Cookies and Tracking Technologies

macOS Application:

• The WeNotely macOS app does not use cookies
• No cross-app tracking

Official Website (if you visit wenotely.com):

• We may use analytics tools (such as Google Analytics) to understand website traffic
• These tools may use cookies to collect anonymous statistical data
• You can disable cookies through your browser settings

How We Use Information

We use the collected information for the following purposes:

1. Provide Core Services

• Manage your account and authentication
• Save and sync your meeting record metadata (title, date, etc.)
• Process AI summary requests
• Manage subscriptions and quotas

2. Improve Products

• Analyze app performance and stability
• Identify and fix bugs
• Develop new features
• Optimize user experience

3. Customer Support

• Respond to your questions and feedback
• Provide technical support
• Send important service notifications

4. Security and Compliance

• Prevent fraud and abuse
• Comply with legal and regulatory requirements
• Protect the legitimate rights of users and the company

Data Storage and Security

Local Storage

• Location: All recordings and transcription data are stored on your Mac device
• Path: Application's local data directory (managed by macOS system)
• Encryption: Uses industry-standard encryption algorithms
• Key Management: Encryption keys are stored in macOS Keychain with system-level protection

Cloud Storage

We use Supabase (based on PostgreSQL) to store:

• Account information (email)
• Meeting metadata (title, date, duration, excluding recordings and transcription content)
• Subscription and quota information
• AI summary results (if you choose to save them)

Security Measures:

• ✅ Transmission Encryption: All network communications use HTTPS/TLS 1.3
• ✅ Database Encryption: Database encryption at rest
• ✅ Access Control: Row-Level Security (RLS) policies ensure users can only access their own data
• ✅ Regular Backups: Automatic backups to prevent data loss

Data Retention

• Meeting Records: Retained until you manually delete them
• Crash Logs: Anonymous crash logs (without personal information) automatically deleted after 90 days
• Deleted Data: Complete removal from all systems (including backups) may take up to 90 days

Data Sharing and Disclosure

We Do Not Sell Your Data

We promise:

• ❌ No Selling: We do not sell your personal information to third parties
• ❌ No Renting: We do not rent your data
• ❌ No Trading: We do not exchange user data with other companies for marketing purposes

Limited Data Sharing

We only share data in the following circumstances:

1. Third-Party Service Providers (see "Third-Party Services" section below)
2. Legal Requirements:

• Comply with laws, regulations, legal processes, or government requests
• Enforce our Terms of Service
• Protect our or users' rights, property, or safety

1. Business Transfers:

• If WeNotely is acquired or merged, your data may be transferred to the new owner
• We will notify you in advance and give you the option to opt out

Third-Party Services

WeNotely uses the following third-party services:

1. Supabase (Backend Services)

• Purpose: Account management, data storage, authentication
• Data: Email, meeting metadata, subscription information
• Privacy Policy: https://supabase.com/privacy

2. Third-Party AI Service Providers (AI Smart Summaries)

• Purpose: Generate intelligent meeting summaries
• Data: Transcription text sent only when you actively request it
• Privacy Policy: Depends on the specific service provider used

3. RevenueCat (Subscription Management)

• Purpose: Manage in-app subscriptions and payments
• Data: Subscription status, purchase records (excluding payment information)
• Privacy Policy: https://www.revenuecat.com/privacy

4. Apple App Store (Payment Processing)

• Purpose: Process subscription payments
• Data: Handled directly by Apple; we do not access payment information
• Privacy Policy: https://www.apple.com/legal/privacy/

Important Note: These third-party services have their own privacy policies. We recommend reading their policies to understand how they handle your data.

Your Rights

Under applicable data protection laws, you have the following rights:

1. Right to Access

• You can request to view the personal information we hold about you
• Contact us to obtain a copy of your data

2. Right to Rectification

• You can update or correct inaccurate personal information
• Modify directly in the app's "Account Settings"

3. Right to Erasure (Right to be Forgotten)

• You can delete your data at any time
• Contact us: [email protected]

4. Right to Data Portability

• You can request to export your data in a commonly used format
• Supports export to PDF, Word, Markdown formats

5. Right to Object

• You can object to our processing of your data for specific purposes
• For example: Choose not to use the AI summary feature

Children's Privacy

WeNotely is not intended for children under 13 years of age.

• We do not knowingly collect personal information from children under 13
• If we discover we have inadvertently collected information from a child, we will delete it immediately
• If you believe we may have information from a child, please contact us

Data Security Incident Notification

We take reasonable security measures to protect your data, but cannot guarantee absolute security.

In the Event of a Data Breach or Security Incident

Our Commitments:

1. Timely Notification to Regulators:

• Notify relevant regulatory authorities within 72 hours of discovering a data breach (as required by applicable law)
• Provide details about the nature, scope, and remedial measures

1. Timely Notification to Affected Users:

• Notify affected users within a reasonable timeframe (typically within 7 business days)
• If the breach poses a high risk to your rights and freedoms

1. Notification Methods:

• Email to your registered address
• Public announcement on wenotely.com
• In-app push notification

1. Notification Content:

• Nature and scope of the data breach
• Potential consequences and risks
• Remedial measures we have taken or plan to take
• Protective measures you can take
• Contact information for further inquiries

Your Rights

In the event of a data breach, you have the right to:

• Learn detailed information about the breach
• Receive information about our remedial measures
• File a complaint with regulatory authorities under applicable law
• Request additional protective measures from us

Our Limitations

Important Notice:

• As an independent developer, our resources and capabilities are limited
• We rely on third-party services (such as Supabase) and cannot fully control their security
• If a third-party service experiences a data breach, we will notify you as soon as possible, but may be limited by the third party's notification timeline
• We strongly recommend not storing extremely sensitive information (such as bank passwords, ID numbers) in the application

Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Notification Methods:

• Send email notifications for significant changes
• Update the "Last Updated" date at the top of this page

Your Choices:

• Continued use of the app indicates acceptance of the updated policy
• If you do not agree with the changes, you can stop using the app

Contact Us

If you have any questions, comments, or requests regarding this Privacy Policy, please contact us:

Email: [email protected]

I will respond to your request as soon as possible.

California Residents' Rights (CCPA)

If you are a California resident, you have the following additional rights:

We Do Not Sell Your Personal Information

Clear Statement: We do not sell, rent, or trade your personal information.

Your CCPA Rights

1. Right to Know: Learn about the categories of personal information we collect
2. Right to Access: Request a copy of your personal information we hold
3. Right to Delete: Request deletion of your personal information
4. Right to Non-Discrimination: Exercise CCPA rights without discriminatory treatment

How to Exercise Your Rights

Email: [email protected]

Subject: CCPA Rights Request

We will respond to your request within 45 days.

Recording Legality Statement

Important Warning:

In some countries and regions, recording conversations without explicit consent from all participants may be illegal. Before using WeNotely's recording feature, please note:

• ⚠️ Your Responsibility: You are responsible for informing all participants and obtaining necessary consent before recording
• ⚠️ Comply with Laws: You must comply with recording laws and regulations in your region
• ⚠️ Legal Consequences: You are solely responsible for any legal consequences resulting from illegal recording

Our Position:

• WeNotely only provides recording tools and is not responsible for how you use them
• We strongly recommend clearly informing all participants before recording
• If we discover you are using this app for illegal activities, we reserve the right to terminate service

Recording Law Examples by Region:

• 🇺🇸 United States: Some states (e.g., California, Florida) require consent from all participants
• 🇨🇳 China: Recommended to inform participants before recording
• 🇪🇺 European Union: GDPR requires explicit consent

Disclaimer: The above information is for reference only and does not constitute legal advice. Please consult a local attorney to understand specific requirements.

Governing Law

This Privacy Policy is governed by the laws of the People's Republic of China.

For EU users, we comply with the General Data Protection Regulation (GDPR).

For California users, we comply with the California Consumer Privacy Act (CCPA).

WeNotely Development Team

Copyright © 2025 WeNotely. All rights reserved.

For the Chinese version of this Privacy Policy, please see 中文版本